Position Overview
20-32 hours/weekProgram Assistants will experience working in a small, non-profit environment as an integral member of the UNA-NCA team while gaining exposure to a variety of project management responsibilities. GFP Program Assistants will work closely with UNA-NCA’s Managing Director of Programs and Membership. Ideal candidates will be based in the Washington, DC area.
GFP Program Assistant work alongside GFP faculty and fellows to prepare for the program’s weekly Friday sessions. GFP Program Assistant must be available to participate in most, if not all, Friday sessions from 1:30pm to 4:30pm, extending from Mid-January until early May. When not assisting with the GFP, the GFP PA will assume the same responsibilities as a P&M Program Assistant. To learn more about the GFP, please click here.
Position Responsibilities
Events/Outreach
- Assist with all aspects of event planning, including securing speakers, locating venues, designing agendas, and managing registration
- Coordinate event logistics with partner organizations and UNA-NCA volunteers
- Manage event publicity and outreach
- Represent staff at UNA-NCA and partner organization events
Database/Membership Management
- Update and maintain UNA-NCA membership database and listserv
- Assist with membership recruitment and retention
- Help contact new and current members to inform them about upcoming event and volunteer opportunities
- Draft monthly membership report
Communications
- Assist with maintaining and updating the UNA-NCA website
- Design, write, and edit UNA-NCA newsletters, promotional/event materials, and various reports
- Maintain UNA-NCA's social media presence
Graduate Fellows Program
- Assist with preparations for, and execution of, GFP program sessions
- Act as a liaison between faculty, mentors, fellows, and staff
- Manage engagement with GFP alumni
- Oversee the organization of GFP’s Google Drive database
- Take notes and be an active participant in faculty meetings and GFP sessions
Qualifications
Essential
- Detail-oriented, well-organized
- Strong written and verbal communication skills
- Able to conduct research quickly, yet diligently
- Ability to work independently as well as a part of a team with minimal supervision while maintaining a proactive, collaborative outlook
- Proficient with, or willing to learn Microsoft Office Suite, Google Suite, Asana, Slack, and Zoom
- Available Fridays from 1:30pm-4:30pm (the occasional absence is permitted)
- Willing to voice opinions and receive constructive criticism
- Able to take excellent notes
Desirable
- 1+ year of experience in an office setting, handling day-to-day administrative tasks
- Event planning experience
- Previous experience working in a fast-paced environment, where handling multiple projects at once is a necessity
- Database experience preferred
- Experience with Adobe InDesign, Photoshop, Illustrator, and Premiere
- Previous teaching, training, or presentation experience
- Knowledge of, or experience in, the United Nations system
Position Benefits
- UNA-NCA membership
- Access to regular career development workshops and UNA-NCA’s extensive
- Opportunities to work closely with UNA-NCA staff, board members, and volunteers
To apply, please email your resume, cover letter, and hours of availability to This email address is being protected from spambots. You need JavaScript enabled to view it. and include “GFP Program Assistant” in the subject line. Applications will be reviewed on a rolling basis.
